A quote is a document in which a seller offers a fixed price for specific goods or services. It lists each item, the price, any tax and the total. The client can accept it before work starts. This free quote generator creates a PDF quote in your browser, with no sign-up.
When to use a quote
Send a quote before you start work, so both sides agree on the price. Typical cases:
- A freelancer bids on a design, writing or development project.
- A contractor prices a repair, renovation or installation.
- A supplier offers prices for a bulk order.
- An event business prices catering, equipment or services for a date.
- Any small business that wants a written offer to win a job.
A quote is not a request for payment. When the work is done, send an invoice. The invoice vs receipt vs quote guide shows where each document fits.
What to include on a quote
The form fields map to what clients expect to see:
- Your business name, address and email under "From (your business)".
- Client name and address under "Quote for".
- Quote number, so you can refer to it later.
- Date the quote is issued.
- Currency, from 12 options.
- Line items: a clear description, quantity and unit price for each part of the job.
- Tax % per line, if tax applies. Totals show the subtotal, the tax and the total.
- Notes for the validity period, payment terms, what is not included and how to accept.
The generator has no discount field. If you offer a reduced price, enter the reduced unit price or add a line item that describes it. There is no signature field, so write acceptance instructions in Notes.
How to create a quote with this generator
- Fill in "From (your business)" with your name, address and email.
- Under "Quote for", enter the client name and address.
- In "Document details", set the quote number, the date and the currency.
- Add items under "Line items": description, quantity and unit price. Click "Add item" for more rows.
- Enter the Tax % on each line where it applies.
- In "Notes", write how long the quote is valid, your payment terms and how the client should accept.
- Review the live preview.
- Click "Download PDF" and send it.
Nothing is stored between visits. Save the PDF in your own records.
Common mistakes
- No validity period. Prices change. Say how long the offer stands.
- Vague scope. Describe what the price covers and what it does not.
- Mixing up estimate and quote. If the price can change, call it an estimate.
- Forgetting tax. Show whether the prices include tax or not.
- No next step. Tell the client how to accept, for example by email reply.
- Not keeping a copy. Save each PDF, since the tool keeps nothing.
Quote vs invoice
| Quote | Invoice | |
|---|---|---|
| When | Before work | After work |
| Purpose | Offers a price | Requests payment |
| Due date | Not used | Usually set |
| Accepted by client | Yes | Not needed |
Need an approximate price instead of a fixed one? Use the estimate generator. Once the client agrees, bill them with the invoice generator. The estimate vs quote guide explains the difference. To plan your numbers, try the project invoice calculator or read about pricing your services.
A good quote also protects you. When the scope is written down, a client cannot easily argue later about what the price included. If the client asks for changes, issue a new quote with a new number rather than editing the old one.
Prefer to fill it in Word, Excel or by hand? Download our free invoice and receipt templates in DOCX, XLSX and PDF.
Frequently asked questions
- Does the PDF have a watermark?
- No. The PDF has no watermark and no mention of this site. The tool is free with no limit on how many documents you make. You do not need an account or an email address. The PDF is made in your browser, and your details are not sent to our server.
- How do I create a quote for free online?
- Open the generator, enter your business details and the client name, set the quote number and date, then add your line items. Click Download PDF when the preview looks right. There is no account to create and no payment needed.
- What should a quote include?
- A quote should include your details, the client details, a quote number, the date, a clear description of each item, quantities, prices, any tax and the total. Add how long the price is valid and any terms in Notes. Requirements vary by country.
- What is the difference between a quote and an estimate?
- A quote is a fixed price offer. An estimate is an approximate price that can change. People often mix the two terms, so state clearly in the document which one you mean. The estimate vs quote guide covers the difference in detail. When in doubt, say fixed price or approximate price.
- Is a quote legally binding?
- It depends on the country and on the wording. A quote can become binding once the client accepts it. Do not assume it is or is not. Write the validity period and terms in Notes, and check with a legal adviser if the job is large.
- How long should a quote be valid?
- There is no fixed rule. Many sellers choose a short period such as 14 or 30 days, because prices and availability change. Write your chosen validity period in the Notes section so the client knows when the offer ends. Update the quote if prices change.
- Can I turn a quote into an invoice?
- Yes, but you do it by hand. The tool does not save data or convert documents. When the client accepts, open the invoice generator and enter the same line items. Use a new invoice number and add a due date. Save the quote PDF as well, so you can compare the two later.